1. Help Center
  2. How-To
  3. Implementing the Labs

What if I need to track the progress of a large group of learners or learners without work email addresses?

If you need to track the progress of thousands of learners or your learners don't have work email addresses, for example, this is another way we can set up your account.

Our Large Group Quick Sign-In Option gives access to large groups of learners quickly, via a unique branded sign-in portal. It looks something like this:

Screen Shot 2022-03-30 at 11.22.29

1. To set up your own branded portal, just confirm with your Customer Success rep:

  • The custom URL you'd like your learners to use for online web immersive access: https://app.embodiedlabs.com/login/yourorganizationname
  • A login detail that all your learners have in common. For example: 
    • Employee #
    • Work email address
  •  Your organization's logo (1440x700pixels) 

2. Your Customer Success rep will set things up, and you'll receive an email confirmation once setup is complete.
3. To finish setting up on your side:
  • Log in using your Admin Account once on each of the computers using the Embodied Labs VR app.
  • Log back out.
  • This will refresh your account and enable the large group quick sign-in option.

4. Once that's complete, your Learners will now use their employee number (or other assigned login detail) to log in for both VR and the web immersive labs
  • For web immersive, learners will log in at: https://app.embodiedlabs.com/login/yourorganizationname
  • Note that the above URL is case sensitive (and all in lowercase).
  • You may want to bookmark it in your Chrome browser, to make it easier to remember and come back to over time.

5. As an Admin with extra access, your own login process won't change, however.
  • Your username and password will remain the same as they are now, logging in at https://app.embodiedlabs.com/
  • We suggest to bookmark this login for yourself as well.


Please ensure that your learners sign out once they've completed their assigned experiences, to secure their account and to be counted accurately in the analytics.