1. Help Center
  2. How-To
  3. Implementing the Labs

How do I set up and use VR with an In-Person Group?

Here's how to share what's in the headset - video and audio - with a larger group, so they can watch along.

In-Person Group Mode

During In-Person Group Mode, the Instructor (or sometimes one learner) wears the headset, while others in the room can see and hear their experience from outside of the headset.

(If you decide to have a learner wear the headset who has not been in VR before, the instructions "Getting into the Headset for the First Time" in #4 here can be helpful for them to read in advance.)

 

To set up In-Person Group Mode, follow these steps:

1. Sharing Video

  • First, you'll want to share the video from your PC to another screen, such as a TV or a projector.
    • Each Embodied Labs kit includes a video share cable that allows you to connect your PC to another screen. 
    • Depending on your laptop model, the video share cable provided will connect your laptop via USB-C (oval-shaped) or Mini Display port (sideways ‘D’ shaped) to a second screen via HDMI.

 

  • Connect the video share cable from your PC to the TV screen or projector you want to show it on.  Once these are connected, the view you see on your PC's screen should be the same on the second screen.
    • If not, you can right click anywhere on the PC desktop, select Display Settings, and try selecting a different screen to share to.
    • If you still don't see the same thing on the PC screen and the second screen you're sharing to:
      • Unplug the headset.
      • Right click on the desktop, and select Display settings
      • Click on the screen (numbered rectangle) that represents the projector. You may have to try different options to find which represents the projector you are using.
      • Choose to Duplicate the display rather than Extend it.
      • Re-plug the headset.

 

2. Sharing Audio

After sharing the video, let's share the audio. 

  • First, plug the VR headset into the PC, so Mixed Reality Portal comes up
    • To tell the system where to send the audio:
    • Go to Settings in Mixed Reality Portal (If you have Windows 11, you may find it under the ⋅⋅⋅ menu)
      • If you have Windows 11
      • Click “audio and speech” and then click “Audio for Windows Mixed Reality”
      • Check off the 3rd check box that says “Mirror headset audio to desktop when Windows Mixed Reality Portal is running”. (Remember to toggle that option on or off again later, depending on if you’ll be using solo mode or group mode.
        • Tip: If the person inside the headset ever doesn’t have audio, they can always, as an option, flip up the ear pieces on their headset to hear the second screen (projector or TV screen) audio.
      • If you have Windows 10
      • Check off the 3rd check box that says “Mirror headset audio to desktop”.
        (Remember to toggle that option on or off again later, depending on if you’ll be using solo mode or group mode.) 
        • Tip: If the person inside the headset ever doesn’t have audio, they can always, as an option, flip up the ear pieces on their headset to hear the second screen (projector or TV screen) audio.
  • If your computer doesn't automatically send your audio to your TV or projector, you may need to click on the volume/speaker icon in the taskbar tray on the bottom right corner of your PC screen.
    • Then, click the ^ and select the correct audio destination

3. Open the Embodied Labs Desktop App and select an experience from the Main Menu.


Key things to remember for the person wearing the VR headset.

To make the experience the best it can be for those watching along on the big screen:

  • Move slowly and smoothly, a bit like you were doing yoga
  • What you see in the headset doesn’t exactly translate to what the group sees on the big screen, so you may need to look up or down more than you would expect, or slowly scan around what you see, to let everyone share in what's happening. 

 


Additional Option

  • Your kit also includes a second speaker for sharing the audio with a group.

  • To connect the speaker, first plug it into the PC's headphone jack, then plug the power cord into an outlet.
  • Avoid speaker static by:
    • plugging the speaker into the laptop first
    • then plug the speaker power cord into an outlet.

 

If you're having an issue with any of the above, please contact our support team.